CAREERS

Sanford, Pierson, Thone & Strean builds relationships, solves problems and identifies opportunities for entrepreneurs, closely held businesses, the owners and executives of those businesses, and individuals seeking legal counsel.  We provide our staff with a high quality of life in a caring, collaborative and congenial work environment.  In addition to tangible benefits (salary, retirement package with a match, competitive health insurance, eligibility for annual bonus based on profitability of firm, etc.), we are committed to developing our employees’ skills in a challenging but supportive environment.

Job Openings

Project Manager/ Paralegal Position Description

Are you interested in working in a law office in a team environment, managing client projects and working with attorneys?  Sanford, Pierson, Thone & Strean, PLC is looking for a project manager/paralegal. The position requires excellent project management and communication skills – both verbal and written, a high degree of initiative and attention to detail, strong organizational skills, the ability to work well on a team and the ability to maintain the utmost confidentiality.  

The responsibilities of this position include, but are not limited to:

  • Completes general paralegal responsibilities:
    • Creates outlined file (project) deliverables.  Drafts, reviews and edits a variety of documentation, including letters and legal documents (civil litigation, estate planning, probate, business organization and transactions, real estate) and obtains attorney approval on all work product
    • Electronic and paper filing (internally in accordance with office protocol for file management, with governmental agencies such as the Secretary of State and Office of the County Recorder, and within state and federal court systems)
  • Manages and oversees assigned files (projects) from open to close: analyzing, monitoring, and planning with attorney(s) regarding files and file-related tasks to ensure timely completion or delegation.
  • Identifies client contact information and shares as necessary
  • Responsible for identifying scope of project (complexity, time and people resources)
  • Estimates resource needs (time and people) for project
  • Identifies potential issues (resources, scheduling or other) that could impact the project.
  • Identifies information that needs to be gathered for the project.
  • Determines and creates a project timeline (identifies milestones and associated “due dates” or completion periods of milestones) and verifies timeline with the assigned attorney, identifies who is responsible for each task (PM or an attorney) and verifies this with the assigned attorney, completes assigned tasks, and ensures that all milestones associated with the file are completed when due.  Responsible for communicating with attorneys on a regular basis (at least two times per month) to confirm or update file needs (and associated due dates and assignment of tasks).
  • Attend and participate in Project Manager meeting with workflow manager.
  • Attends and participates in practice group meetings. Coordinates the scheduling of the meeting, and creates agenda and minutes for assigned practice group.
  • Gathers project resources (time, people, etc.)
  • Coordinates and participates in the gathering of project information (documents, meetings with clients, etc.)
  • Manages the implementation of the project timeline, deliverables, resources, etc.
  • Closes the project/file
  • Adheres to firm policies and practices and completes responsibilities in accordance with the firm’s employee handbook (including but not limited to maintaining the confidentiality of client identity and information) and project management practices, including file opening, data management, and file closure protocols.
  • Thinks critically to identify and propose ways to implement new processes and procedures to improve existing operations
  • Manages and/or works on administrative support or administrative tasks, processes or projects as needed. Availability for general administrative and clerical duties, including phone coverage, maintaining a clean and organized work place and mailing and copying or related tasks as directed.
  • Manages and/or works on special file management tasks, processes or projects as needed
  • Manages and/or works on special operating tasks, processes or projects as needed
  • Records billable and non-billable time by entering slips in the firm’s Timeslips billing software on a real-time basis.Slips must include slip descriptions that are professional and include sufficient detail to identify the work performed for both billable and non-billable time. 

Located in Wayzata, Sanford, Pierson, Thone & Strean builds relationships, solves problems and identifies opportunities for entrepreneurs, closely held businesses, the owners and executives of those businesses, and individuals seeking legal counsel.  We provide our staff with a high quality of life in a caring, collaborative and congenial work environment.  In addition to tangible benefits (salary,retirement package with a match, competitive health insurance, eligibility for annual bonus based on profitability of firm, etc.), we are committed to developing our employees’ skills in a challenging but supportive environment.

To be considered for this opportunity, please submit a cover letter and resume by email to: recruiting@ssmnlaw.com. 

Billing Clerk Job Description 

Do you love numbers and solving problems?  Do you want to gain basic experience in finance and accounting? Sanford, Pierson, Thone & Strean, PLC is looking for an entry-level billing clerk and bookkeeper focused on managing the firm’s accounts receivable and accounts payable.  A strong candidate must be accurate and reliable in handling a high volume of accounts and information.  This position requires a high degree of attention to detail and strong organizational ability, as well as proficiency in Microsoft Outlook and Excel. General familiarity with QuickBooks and Timeslips is preferred.  The responsibilities in this position include, but are not limited to: 

  • Generate and distribute pre-bills/”proofs” for attorney review and edit in accordance with firm billing schedule
  • Editing pre-bills/”proofs” following attorney review
  • Finalizing edited or approved pre-bills/”proofs” and issuing invoices in accordance with the firm billing schedule or whenever necessary and sending invoices to clients through various channels (primarily mail and e-mail)
  • Managing client account balances to discover outstanding debts or other inconsistencies
  • Checking the data input in the billing system to ensure accuracy of final bill, including entry of client costs
  • Receiving payments through various methods (cash, online payments etc.), checking for credibility and updating client contact information if necessary, and processing those payments through firm billing software and issuing any client refund resulting from overpayment
  • Enter account receivable transactions into Quickbooks
  • Process bank deposits.
  • Supervision of contracted Accounting Clerk and the monthly reconciliation of the checking account, IOLTA account, line of credit, TimeSlips vs. Quickbooks revenue, updating the firm budget, updating the Scorecard.
  • Accounts Payable –
    • Process deposits of client revenue and other income by electronically submitting operating account deposits of checks payable to the firm and gathering LawPay and ACH deposit transfers
    • Write checks for accounts payable (including monthly invoices issued to SPTS), client expense, reimbursement, etc.
    • Basic bookkeeping and administration involved with making general ledger entries (revenue, client reimbursable, expenses, accounts payable, fee income, cost reimbursement, etc.)
    • Reconciling firm credit cards for accurate application to expense categories on general ledger and make credit card payment
    • Running and compiling financial reports for Executive Committee and others as needed
  • Answering questions and handling complaints from clients regarding bills and communicating issues and possible resolutions to the responsible attorney for approval
  • Managing the firm’s trust account (creation of client subsidiary ledger in bookkeeping software, deposit and reporting of retainer payments, processing payments and issuing notices on the application of funds in trust and requiring replenishment, monthly review of trust account activity, issuance of balance to client at closing of matter)
  • Managing the collections process (monitoring AR, issuing past due notices and engaging in collectivities in accordance with firm collections policy, documenting collection activities in accordance with the firm’s project management practices and by creation and circulation of a monthly collections activity report) and reporting certain delinquent AR to practice groups
  • Completion and circulation of monthly reports to Executive Committee, including but not limited to Executive Committee Scorecard, detailed Accounts Receivable, Work in Progress, and Collections Activity
  • Projects as assigned by Executive Committee
  • Adheres to firm policies and practices and completes responsibilities in accordance with the firm’s employee handbook (including but not limited to maintaining the confidentiality of client identity and information) and data management practices.
  • General administrative and clerical duties, including witnessing the execution of documents, the answering of phones, the opening and distribution of mail, maintaining a clean and organized workplace, mailing and copying as directed

Located in Wayzata, Sanford, Pierson, Thone & Strean builds relationships, solves problems and identifies opportunities for entrepreneurs, closely held businesses, the owners and executives of those businesses, and individuals seeking legal counsel.  We provide our staff with a high quality of life in a caring, collaborative and congenial work environment.  In addition to tangible benefits (salary,retirement package with a match, competitive health insurance, eligibility for annual bonus based on profitability of firm, etc.), we are committed to developing our employees’ skills in a challenging but supportive environment. 

To be considered for this opportunity, please submit a cover letter and resume by email to: recruiting@ssmnlaw.com.